The Best Calendar Apps for Mac

For Mac users, it's essential to find a user-friendly calendar app that works seamlessly with Mac devices. The right calendar app is essential for managing work, personal life, and important tasks, but with many options available, choosing the best one can be challenging. 

In this article, we'll highlight the best calendar apps for Mac users, discussing their features, drawbacks, pricing, and more.

If you’re interested in exploring more options, check out our guides on the best calendar apps for Linux and the best calendar apps for Windows to find the perfect tool for your platform.

What Should You Look for in a Calendar App for Mac?

Selecting the right calendar app for your Mac goes beyond the basics. While all calendar apps, including Apple's default one, cover the fundamentals, some are designed for pro users who need more than just a schedule overview. Our evaluation focuses on these key factors:

Ease of use. The user interface is crucial. How easy is it to add events and invite others? How well does the app handle tasks and integrate with productivity tools like to-do lists?

Design. A visually appealing interface can make managing your time more efficient. Effective time management becomes easier when the user interface is attractive and approachable.

Scheduling features. To elevate your time management, the chosen app should offer additional scheduling features beyond the standard ones. This ensures more efficient coordination, especially when planning with others.

Cost. Considering Apple provides a decent free default calendar app, the cost is a factor. The best calendar apps offer essential features at an affordable price.

Integrations. Compatibility with various calendar services (iCloud, Google, Exchange, etc.) is essential for macOS users. Seamless integration with other apps enhances event and task management.

Cross-platform sync. In a multi-device environment, a reliable calendar app should have an iOS version that syncs effortlessly across all your Apple devices. This ensures consistency in managing your schedule on different platforms.

What are the best calendar apps for MacOS users?

Let's take a closer look at the 7 best calendar apps for Mac users and explore their features, pros and cons.

1. Morgen

Morgen is a helpful calendar app that pulls all your schedules into one place, making it easy to manage multiple calendars. It’s perfect for Mac users with busy lives who want everything organized in one view.

App Highlights

Reviews: 4.9 out of 5 on Product Hunt.

Price: Starting from $15/month

Free Trial: 14-day trial.

Main Features

• Centralized Calendar Management: Morgen lets you sync all your calendars—whether from Apple, Google, or others—in one place, so you can easily avoid scheduling conflicts and keep everything organized.

• Calendar Time Blocking: With Morgen’s built-in task manager, you can drop tasks right onto your schedule to block out time for what’s most important.

• Automated Event Merging: Morgen automatically detects and merges duplicate events, giving you a clean, accurate view of your actual schedule.

• Personalized Booking Links: You can create custom booking links, enabling others to schedule time with you directly and reducing the back-and-forth of setting up meetings.

• Optimized Meeting Scheduling: Morgen suggests meeting times that fit into everyone’s day.

Pricing

Morgen has simple pricing options to fit different needs, from personal use to team setups. Here’s the breakdown:

• Free: Access to 1 calendar on desktop, with read-only view on mobile.

• Pro: $15 per month, with unlimited calendars and full access on desktop and mobile.

• Enterprise: Contact for pricing, with custom features like team management and tailored setup.

Morgen Drawbacks

Morgen’s free plan is quite basic, and upgrading to the Pro plan costs $15 per month, which might feel expensive for a calendar app if you’re looking for more advanced features.

2. Apple Calendar

Apple Calendar is a simple app that’s included on all Apple devices, letting you sync events across your iPhone, iPad, and Mac. It’s a convenient choice for anyone already in the Apple ecosystem.

App Highlights

Reviews: 4.1 out of 5 on G2.

Price: Free

Main Features

• Sync with other Calendars: Apple Calendar syncs with Google Calendar, Microsoft Exchange, and other services, letting you manage work and personal events all in one app across your Apple devices.

• Create Multiple Calendars: You can create and manage multiple calendars for different areas of life, such as work, personal, and family schedules. Switching between these calendars is straightforward, and they can be color-coded for easy identification.

• Event Autofill: Apple Calendar offers event autofill suggestions. When you start typing an event location or title, the app may suggest details based on previous entries or known locations.

• Invitation and Response Tracking: You can send invitations through Apple Calendar, and it tracks responses from invitees. This is especially useful for coordinating meetings or events with others, and invitees can reply directly within their own calendar app.

• Time Zone Selection: Apple Calendar allows you to select different time zones, making it easy to schedule events for different time zones.

Pricing

You can access Apple Calendar for free on devices like iPhones, iPads, and Macs. It’s fully available without any subscription fees, making it an affordable choice for anyone already using Apple products.

Apple Calendar Drawbacks

Apple Calendar is restricted to Apple devices due to iCloud sync, and it lacks third-party integrations, making it difficult to manage calendars across different platforms. Instead, you can try OneCal to manage all your iCloud calendars more efficiently, with added collaboration features and integrations with Google Calendar, Outlook, Zoom, and more for a better experience.

3. Fantastical

Fantastical is known for its easy-to-use features and natural language input, which makes scheduling simple. It’s suitable for anyone looking to organize personal and work events in one app.

App Highlights

Reviews: 4.4 out of 5 on G2.

Price: Starting from $4.75

Free Trial: 14-day trial.

Main Features

• Calendar Integration: Fantastical integrates with leading calendar services, including iCloud, Google Calendar, Microsoft Outlook, and Exchange.

• Calendar sets for Focused Viewing: Fantastical allows you to organize multiple calendars—such as work, personal, and family schedules—and toggle between them as needed.

• Integrated Tasks and Reminders: Fantastical has integrated task management and is fully compatible with Apple Reminders, Google Tasks, and Todoist. You can manage your to-do lists and reminders directly alongside calendar events, keeping all your important tasks in one organized space.

• Advanced Collaboration and scheduling features: Fantastical supports invitee lookup for services like G Suite and Exchange, simplifying group scheduling and meeting coordination.

• Customizable alerts and notifications: Offers customizable alert options, allowing you to receive notifications for specific events or calendars. 

• Attachment support for Google Events: Allows you to add attachments to your Google Calendar events directly within the app. This feature makes organizing and accessing documents, links, or files associated with specific meetings or events easier.

Pricing

Fantastical offers two pricing plans to suit individual users and families, with annual billing. Here’s what you can choose from:

• For Individuals: $4.75 per month, billed annually. Perfect for personal use with access to all of Fantastical’s features.

• For Families (up to 5 members): $7.50 per month, billed annually. This plan is ideal for families looking to share access to Fantastical's tools and features.

4. Motion

Motion is a handy app that uses AI and automation to plan your scheduled meeting. With the platform, you can add tasks, meetings, and calendar events. As it gets to know you, thanks to its AI, it rearranges things based on what's important, deadlines, and how urgent they are.

App Highlights

Reviews: 4.2 out of 5 in G2

Ease of use: 7.8 out of 10 in G2

Price: Starting from $34/month

Free Trial: 7-day trial.

Main Features

Calendar scheduling. Motion’s intelligent calendar takes your meetings, tasks, to-do list, and activities and creates an optimized schedule to get them all done.

Meeting assistant. You can develop templates for various types of meetings, such as client calls, investor calls, and lead discussions. The app lets you tailor each template with specific meeting durations and personalized schedules.

Task management. You can set up recurring tasks, including daily or weekly assignments. Motion will allocate time slots on your calendar each day or week to accomplish them. You can execute tasks according to your schedule and establish and choose personalized time frames for tasks.

Motion Drawbacks

Although Motion offers useful features, it also has some downsides.

• Limited event reminder customization. Motion Calendar offers limited options for customizing event reminders, making it less flexible for catering to specific user needs.

• Limited flexibility in task management. Motion Calendar restricts flexibility by imposing certain frequencies and durations for tasks, and it lacks the ability to assign recurring tasks to a specific project. Also, the absence of a task duplication feature makes task management less efficient, requiring tasks to be created from scratch.

• Shorter free trial. Motion only offers a 7-day free trial, while OneCal provides a longer trial period of 14 days without requiring your credit card information. This may not give you enough time to test the tool fully.

• Higher starting price. Motion's starting price is $34 per month, which might be difficult for freelancers and small teams to afford. Consider trying OneCal instead, which starts at $5 per month. See OneCal’s full pricing here.

Motion Pricing

Motion does not offer a free plan, and the paid plan starts at $34/month.

• Individual: $34/month

• Team: $20/user/month

5. Any.do

Any.do is a convenient app for keeping everything in check. It’s also a daily planner and collaboration powerhouse. You can manage projects and timelines and create separate calendars for their personal and business needs. Any.do integrates with various calendars, including iCloud, ensuring syncing between your devices.

App Highlights

Reviews: 4.2 out of 5

Ease of use: 9 out of 10

Price: $5 per month (billed annually)

Free Trial: 7 days Free Trial for the Premium plan.

Main Features

To-Do lists. Create lists to tackle tasks efficiently, ensuring you stay focused and on top of your priorities.

Reminders. You can set reminders to never miss a crucial meeting or forget an important task, helping you stay on schedule.

Team collaboration. Task assignments, comments, and chat features foster seamless teamwork, enhancing communication and project progress.

Templates. You can easily streamline your workflow and boost productivity with customizable templates that kickstart your planning process.

Integrates with common calendars. With Any.do, you can seamlessly integrate with calendars such as iCloud and connect to over 5,000 other apps through Zapier for added functionality.

Any.do Drawbacks

• Limited team accommodation. The calendar app might struggle to accommodate larger teams, potentially posing challenges for organizations with extensive team structures.

• Restricted features and customization in the Free Plan. The free plan has limitations, offering fewer features and customization options. Users may need additional functionalities beyond the scope of the free version.

• The Premium plan offers a 7-day free trial. Any.do has 4 plans, but you can test only the premium one, which doesn't provide many features.

Any.do Pricing

Any.do has four plans, including the forever free plan.

• Free Plan: Personal

• Premium: $5 per month (billed annually)

• Family: $8 per month (billed annually)

• Teams: $8 per month (billed annually)

6. BusyCal

BusyCal is calendaring software compatible with most cloud services, such as Reminders, iCloud, Google, Exchange, and Office 365. The tool also connects to online conferencing tools, such as Google Meets, Zoom, Webex, and GoToMeeting, and keeps you in control of your schedule.

App Highlights

Reviews: 4.6 out of 5 on G2

Price: $49.99

Free Trial: 30-day trial.

Main Features

Manage calendars from multiple sources. With BusyCal, you have the ability to handle calendars from multiple sources. This means you can easily organize and keep track of your schedules from various platforms all within the BusyCal app. It allows you to see all your calendar events in one place, giving you a complete overview of your schedule.

Integration with conference platforms. BusyCal goes beyond scheduling by integrating with popular conference platforms like Zoom and Webex, streamlining the coordination of virtual meetings and events.

Task syncing with reminders app. BusyCal enhances task management by syncing with the Reminders app for Mac 10.14, ensuring a cohesive experience for users having multiple responsibilities.

BusyCal Drawbacks

• Frequent update notifications. Frequent update notifications can be bothersome, potentially causing users inconvenience.

• Comparatively high price. The pricing is relatively high when compared to other alternatives in the market.

BusyCal Pricing

• BusyCal: $49.99 - Purchase a new single-user 

• BusyContacts: $49.99 - Purchase a new single-user or multi-user perpetual license

• BusyCal + BusyContacts: $79.98

7. Microsoft Outlook Calendar

Microsoft Outlook offers a reliable calendar that works well with email and task management, making it useful for scheduling meetings and appointments. It’s a good choice for people who want everything in one place.

App Highlights

Reviews: 4.5 out of 5 on the Mac App Store

Price: Starting from $6.99

Key features

• Unified Multi-Account Access: You can access emails, calendar events, contacts, and files across Microsoft 365, Outlook.com, Gmail, Yahoo! Mail, and iCloud.

• Customizable User Interface: Outlook offers swipe gestures, email pinning, hover actions, theme options, and display density settings, all designed to match Apple’s design language for a cohesive look on macOS.

• Default Virtual Meeting Settings: It has an Always-Virtual meeting setting, allowing users to default their meetings to virtual formats.

• Comprehensive Contact Management: With Outlook’s integrated contact management system, you can quickly schedule meetings, share calendars, and check availability directly from contact entries.

• Integrated Task and To-Do Management: Microsoft Outlook for Mac has built-in task and to-do list management through Microsoft To-Do integration. You can view tasks alongside calendar events, set reminders, and manage priorities directly within Outlook.

• Advanced Time Zone Support: Outlook’s time zone management is particularly useful for scheduling across regions. You can set specific time zones for events, see multiple time zones within the calendar, and even adjust time zones when traveling.

Pricing

Microsoft Outlook is included in the Microsoft 365 subscription plans, which offer access to Outlook along with other Microsoft Office apps and additional benefits. Here’s the pricing breakdown:

• Microsoft 365 Family: $9.99 per month, or save with an annual plan at $99.99 per year. (For 1 to 6 users.)

• Microsoft 365 Personal: $6.99 per month, or save with an annual plan at $69.99 per year. (For a single user.)

Simplify Your Schedule with OneCal: A User-Friendly Solution for All

While OneCal doesn't have its own mobile app just yet, it works smoothly on any web browser.

OneCal syncs multiple Google and Outlook calendars in just a few minutes. It handles your personal and work schedules without any hassles.

Unlike some other tools, OneCal is for everyone – whether you're an individual, part of a small team or a big company.

Sign up today for free to experience the simplicity and effectiveness of OneCal.