How to Copy Microsoft Outlook Calendar Events to Google Calendar
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- Denisa Lamaj
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Copy Outlook events to Google Calendar in 1 minute!
Sign up for a free OneCal account to automatically copy Outlook events into Google Calendar.
Managing two or more calendars and keeping track of all your events can be challenging.
When events are spread across Outlook and Google Calendars, it's easy to get confused and miss important appointments.
Today, we'll show you how to copy events from Outlook and add them to your Google Calendar easily, so you can keep all your schedules in one place. We'll cover two methods:
Two Manual Methods: These methods involve using the Outlook and Google Calendar importing and exporting features, as well as sharing features.
Automatic Method: This method uses a third-party Calendar Sync Tool to automatically copy Outlook events to Google Calendar.
Whether you prefer a manual or automatic approach, we will provide you with a step-by-step guide with screenshots for better schedule management. Let’s get started.
Method 1: How to Copy Events from Microsoft Outlook to Google Calendar by Exporting
The first method of copying events from Outlook to Google Calendar is by leveraging the export feature in Outlook and the import feature in Google Calendar. This method basically exports your Outlook events and imports them into Google Calendar.
Note that to use this method, you'll have to download the Microsoft Outlook app on your device.
Open Outlook. Open Outlook on your computer. First, make sure you have downloaded and installed the Outlook app. Then, sign in to the account that contains the calendar events you want to transfer.
Access the Calendar. Navigate to your calendar by clicking the Calendar icon in the bottom-left corner of the screen.
Export the Calendar. Go to File > Open & Export > Import/Export.
Select Export. Choose Comma Separated Values (CSV).
Choose the calendar to export, and specify a location to save the CSV file. The calendar events will be saved as a .csv file in the designated location on your computer.
Open Google Calendar. Visit Google Calendar in your web browser and sign in with your Google account.
Access Settings. Click on the “Settings” icon in the top right corner and select “Settings.”
Select Import & Export. In the menu on the left, select “Import & Export.”
Import the .csv file. Click "Select the file from your computer" and choose the .csv file you exported from Outlook.
Choose the Destination Calendar. Choose which calendar to add the imported events to. By default, events will be added to your primary calendar.
Click Import.
Drawbacks of Copying Your Events with the Export Feature
This method comes with several significant drawbacks. Here are some:
Limited Availability. This method is only available in certain versions of Outlook. If you have a paid Microsoft 365 subscription, you'll be fine. However, if you use the browser-based version of Outlook, you won't be able to use this method at all.
Manual Updated and Outdated Data. If you want to copy events and export them from Outlook to Google Calendar, you'll need to repeat this process manually every time you want to update your schedules. This manual repetition is not only time-consuming but also easy to mess up. You might miss appointments or important events because the calendar events won't copy automatically.
Without automatic updates, it's hard to keep track of everything, which can lead to missed deadlines, overlooked tasks, and overall inefficiency in managing your time.
If you're looking to copy your calendar events on your mobile device, we have some easy-to-follow guides that can help. Whether you have an iPhone or an Android, you can keep your schedules up-to-date across different platforms.
For iPhone users, read our step-by-step guide to sync your Outlook Calendar with your iPhone. This setup allows you to manage all your events in one place, whether you're using the built-in Calendar app or another app of your choice.
For Android users, we provide instructions on how to sync Outlook Calendar with your Android phone. This helps you keep all your appointments and reminders organized without having to switch between different apps.
For those who want a simpler, automatic solution, read on once we go through the steps of syncing Outlook Calendar to Google Calendar using a calendar app like OneCal.
Method 2: How to Copy Events from Microsoft Outlook to Google Calendar by Calendar Sharing
Apart from leveraging the export feature on the Outlook desktop app, there is another easy alternative to copy events from Microsoft Outlook to Google Calendar through calendar sharing.
This method might be easier because it doesn't require downloading the Outlook app. Instead, you can use Outlook on the web from any device.
We have a detailed article on how to share a Google Calendar with Outlook Calendar. If you follow these steps, you'll be able to view your Outlook events on your Google Calendar without needing the Outlook app.
Method 3: Copy Outlook Calendar events to Google Calendar Using OneCal
Here is a simple step-by-step guide on how to copy Microsoft Outlook Calendar events to Google Calendar using OneCal.
Sign up for a free account on OneCal. OneCal offers a two-week free trial, no credit card is required for the initial setup.
Connect your Outlook and Google Calendars. OneCal uses official APIs to ensure secure connection and data privacy.
Click Start New Sync: After connecting your calendars, go to the Calendar Sync feature and click “Start New Sync.”
Choose the calendar copying direction. You can choose between One-way or multi-way directions. One-way copies events from one calendar to another, while multi-way direction copies all events between all calendars.
For example, if you want to copy events from Outlook to Google Calendar, you can select the one-way direction.Select the calendars to copy events from and to. After selecting the calendar copying direction, you can select the calendar to copy events from, and the target calendar. For this example, Outlook would would be the source and Google Calendar would be the target.
- Configure what to copy from events. Decide what event details to copy from Outlook to Google Calendar, such as titles, descriptions, and participants. You can also set custom titles for events and mark them as private.
Note: Once the configuration is set, OneCal will automatically update your calendars. This includes real-time updates for any changes made to events.
What are the Benefits of Using a Calendar App like OneCal?
Automatically copy events between calendars. OneCal integrates with Google Calendar, iCloud, and Outlook, allowing you to copy events between all three providers. Whether you're syncing Google Calendar with Apple Calendar or syncing Outlook Calendar with Apple Calendar, OneCal handles all the rest, keeping all your schedules in sync.
All-in-One Calendar View. OneCal provides a single view where you can see all your appointments, meetings, and events from different calendars like Google, Outlook, and Apple iCloud Calendar. This means you don't have to keep switching between apps to stay organized. For example, if you add a meeting to Google Calendar, it will automatically appear in OneCal, making it easier to keep track of everything.
Control over what's copied between calendars. With OneCal, you can control what information gets copied between your calendars. This feature is particularly useful if you want to keep certain details private, such as marking events as 'busy' without showing the specifics. This way, you can share your availability without compromising your privacy.
Simple Setup on Any Device. OneCal is a user-friendly tool that you can set up easily on your desktop or phone. Furthermore, using OneCal you don't need to download any software on your devices in order to copy events between calendars.
These are only some of OneCal’s features, but if you want to learn more, you can go and visit our pricing and plans or try our 14-day free trial, no credit card required.
Automatically Copy Events Between Calendars with OneCal
While you can copy Outlook events to Google Calendar by manual methods like exporting and importing, it can work for one-time transfers, as they lack the efficiency and flexibility needed for ongoing management.
OneCal provides a comprehensive solution for real-time, automated event copying between calendars, improving your scheduling experience and privacy.
Copy events between multiple calendars, manage privacy, and avoid scheduling conflicts—all starting from $5 per month. No credit card is required for sign-up.