How to Print Outlook Calendar - A Step-by-Step Guide

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Print Multiple Calendars in One Page Using OneCal

Use OneCal to sync all your calendars, allowing you to print them on one page.

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If you’re a Microsoft Outlook user and want to print your calendar for offline accessibility, better planning, visualization, or just decoration, this article is for you.

Let’s learn how to print an Outlook Calendar, highlighting each method, as well as methods that don’t work.

How to print Outlook Calendar on the web (desktop browser)

To print Outlook Calendar using the Outlook web app, please follow these steps:

  1. Open Outlook and Sign In to the calendar you want to print: Outlook is available on the web by visiting the https://outlook.live.com/calendar page. If you’re not logged in, please make sure to do so, as you need access to the calendar you want to print to follow the next steps.
    Outlook web app homepage
  2. Make sure you have checked the correct calendar to print: After signing in, please make sure you’re seeing the correct calendar on the screen. To confirm it, please make sure the only calendar checked on the left sidebar is the calendar you want to print.
    Outlook - make sure you've checked the right calendar
  3. Select the calendar view you want to print: After signing in, you should be able to toggle between different calendar views, such as Day, Work Week, Week, and Month. You need to choose one of the preset views, as the printed calendar will have the same layout and events as the selected calendar view.
    Outlook - select the calendar view to print
  4. Click “Print”: The Print button is located on the header, on the right of the page.
    Outlook - click print
  5. Choose the printing options: Outlook allows you to make a couple of selections after clicking Print: Change the calendar you want to print, change the layout, update the time range, and have the option to display a mini calendar. If you wish, you can print a detailed agenda. Unlike printing Google Calendar, Outlook doesn't allow you to select a date range for printing the calendar
    Outlook - calendar printing options
  6. Click “Print”: After having chosen all the options, click Print.
  7. Save the calendar or print it accordingly: It’s up to you to save it as PDF or print it.
    Printer options

How to print Outlook Calendar on mobile

Unfortunately, there is no native way to print your Outlook Calendar using your mobile device. We recommend you print your Outlook Calendar following the steps highlighted for the web version of Outlook.

How to print Outlook using the desktop app on MacOS or Windows

Microsoft Outlook is also available as a desktop app on MacOS and Windows. To print Outlook using the desktop app, follow these steps:

  1. Download the Outlook app on MacOS or Windows: You can download Outlook from the Microsoft App Store or the MacOS App Store.
  2. Sign in to your account: Make sure you’ve signed in to the Outlook calendar you want to print before following the next steps.
  3. Choose the calendar layout: Similar to printing Outlook on the web app, you have to choose a calendar layout. The options are located on the right side of the header.
    Outlook app - calendar layout
  4. Click “File” on the navigation bar: The File option is located on the top navigation bar. This illustration is on Outlook for MacOS, but it should also be similar on Windows.
    Outlook app - click file
  5. Click “Print”: The last option of the File menu is the “Print…” button.
    Outlook app - click print
  6. Choose the printer, as well as other printing options: The last step allows you to choose the printer, the number of copies and pages, as well as options regarding the calendar layout such as start date, end date, layout, and more.
    Outlook app - printing options
  7. Click “Print”: Finally, after selecting all the printing options, you can click “Print”.

If you want to save your calendar as PDF, you can click the PDF button at the bottom of the Print modal (step 7).

Use OneCal to print multiple Outlook and Google Calendars

The built-in print method is great as it allows you to quickly print your Outlook calendar, as well as customize the way the calendar is printed. The issue is that you can’t print multiple calendars under the same page/print, as the built-in print method only prints one calendar at a time.

Using OneCal, you can sync Outlook and Google Calendars in real-time, so you’re able to see all your events from all calendars under your Outlook calendar. This way, when you print your calendar, you’re able to print events from multiple calendars.

You can sign up for OneCal for free; no credit card is needed, we offer a 14-day free trial, allowing you to experiment with the features and see if it works for you.