How to Sync Outlook to Amazon Alexa

Connecting your Microsoft Outlook Calendar to Amazon Alexa makes managing your schedule easier than ever.

Once synced, you can use simple voice commands to check appointments, add events, and even get reminders—all without touching a device.

Below, we will share the steps on how to sync your Outlook calendars to Alexa. Let’s get started.

Why Sync Outlook with Alexa?

Before diving into the steps, let’s look at why you might want to sync your Outlook calendar with Alexa:

Check your schedule anytime: Ask, “Alexa, what’s on my calendar this weekend?” and Alexa will provide an overview of your upcoming events.

Add new events or modify existing ones: Say, “Alexa, add ‘Dinner with Sarah at 7 PM on Friday’ to my calendar.” You can also reschedule by saying, “Move my dentist appointment to Monday at 10 AM.”

Better daily routines: Set up Alexa Routines that sync with your calendar. For example, when Alexa sees a morning meeting on your schedule, she can turn on your coffee maker or remind you to grab your laptop before leaving the house.

Stay ahead of changes: If an event is canceled, Alexa can help you adjust by saying, “Remove my lunch meeting tomorrow.”

How to Sync Outlook to Amazon Alexa in a Few Steps

Step 1: Download and Open the Alexa App

First, make sure you have the Amazon Alexa app on your smartphone or tablet. If you don’t have it yet, you can download it for free from the Google Play Store or the Apple App Store.

Open the app once it’s installed.
Sign in with your Amazon account credentials. If you don’t have an account, you’ll need to create one.

Step 2: Go to Calendar Settings

Once you’re inside the Alexa app, navigate to the calendar settings, where you’ll link your Outlook account.

Tap the Menu icon (three horizontal lines) in the top-left corner of the screen.
Scroll down and select Settings from the list.
Under the Settings menu, look for the Calendar & Email section and tap on it. This is where Alexa manages all linked calendars.

Step 3: Link Your Outlook Account

Next, connect Alexa to your Microsoft Outlook calendar.

In the Calendar & Email section, you’ll see options for different types of accounts. Tap Microsoft to begin.
A sign-in screen will appear. Enter the email address and password for your Microsoft account (e.g., Outlook.com, Hotmail, or Live).
After logging in, you’ll be asked to grant permission. Alexa needs access to your calendar to read and manage events. Review the permissions, then tap Yes or Allow to continue.

Step 4: Set a Default Calendar (Optional)

If you use multiple calendars, you might want to choose one as your “default.” This tells Alexa which calendar to use when you add new events.

In the Calendar & Email section, find the Default Calendar setting.
Tap on it and select your Microsoft Outlook calendar. Now, whenever you tell Alexa to add an event, it will go straight to this calendar.

Step 5: Test the Connection

Now that everything is set up, it’s time to make sure the integration works. Try these commands with your Alexa-enabled device:

Ask Alexa about your schedule: Say, “Alexa, what’s on my calendar today?” Alexa should respond by listing all the events on your Outlook calendar for that day.

Add a new event: Say, “Alexa, add ‘Doctor’s appointment’ to my calendar for Friday at 2 PM.” Alexa will confirm that the event has been added.

Use A Third Party App to Manage Multiple Calendars

Managing multiple calendars can quickly become overwhelming, especially when managing work, family, school, or personal projects.

Let’s say you are managing a work Outlook calendar packed with meetings, a Google Calendar filled with family events, and an Apple Calendar tracking school or freelance deadlines.

Without an efficient system, it can quickly become overwhelming and hard to keep track of everything.

Appointment scheduling software like OneCal is a smart and intuitive solution that combines all your calendars into one place. Why choose OneCal? Here’s how it can improve different aspects of your daily life:

Stay Balanced Between Work and Personal Life

When you’re managing a demanding job and a busy personal life, it’s easy to lose track of everything. OneCal simplifies things by syncing Outlook with Google Calendar, syncing Outlook with Apple Calendar, and more, offering a clear picture of your day.

With OneCal, you can also use calendar time blocking to block specific periods to protect personal time from work interruptions and achieve more balance and focus.

For example, block off your “gym hour” or reserve an evening for family without worrying about overlapping work meetings.

Perfect for Students and Freelancers

For students managing classes, OneCal’s ability to sync class schedules with assignment deadlines means you’ll always know when you’re free to study—or relax.

Freelancers can go a step further with OneCal’s customizable booking links and pages by creating a branded page for each client, complete with your logo, brand colors, and even a custom cover image. So, clients can book meetings directly through the link, saving time and making a great impression.

Also, when sharing booking links on platforms like LinkedIn or Twitter, OneCal ensures they stand out with customizable social media previews.

For Recruiters and Better Team Collaboration

With one-on-one booking links, recruiters can send candidates a unique link to select an available interview time that works for everyone. For interviews and recruiting, OneCal helps make scheduling easier by finding a time when everyone is available.

Plus, its automatic time zone adjustments make it easy to coordinate calls with collaborators or team members in different regions.

Recruiters can also use custom questions to gather information before the meeting. For example, a booking page for candidates might include questions like, “What’s your current role?” or “What’s your preferred interview time?” This approach saves time, looks professional, and ensures you’re prepared before the call.

Transform Your Daily Life with OneCal

With OneCal, you can finally take charge of your time. No more switching between apps or missing important events. Instead, you’ll enjoy a single, intuitive view of your life—whether it’s work, personal commitments, or team coordination.

How to Sync Outlook to Amazon Alexa - 2025 Guide

Table of Contents

Ready to Sync Your Calendars?