6 Best Koalendar Alternatives in 2025

As a busy professional, you know how important calendar apps are for managing your time and making you more productive.

Koalendar is a popular choice for setting up meetings and keeping your schedule organized. That said, you still might want to look at other cheaper options that provide more features or work better with the tools you already use. 

In this article, we will look at some other calendar software that may suit your needs better than Koalendar.

Why Use Koalendar Alternatives?

Despite some advantages that Koalendar offers, there are still limitations. Here are some of them:

No Recurring Meetings

Koalendar does not support scheduling recurring meetings, which are meetings that repeat on a regular schedule. This feature helps your clients schedule repeating appointments or pick several appointment slots individually.

Unlike Koalendar, other tools like Doodle and Acuity can set up recurring events, making them a more flexible choice for users who need this option.

Not Suitable for All

Koalendar is a scheduling app marketed primarily for educators, recruiters, consultants, and sales professionals. Their pricing plan is limited, offering only two options: a free plan and a $9.99/month plan.

Compared to other calendar apps, Koalendar may not be the best choice for midsize businesses or enterprises. For example, apps like OneCal (see the OneCal full pricing here) and Calendly, Chili Piper, and Acuity Scheduling offer four plans, targeting freelancers, CEOs, sales teams, and large enterprises.

Short Free Trial Period

Koalendar's Pro version offers a free trial for only 7 days. This brief trial may not give users enough time to fully explore all features and determine if it meets their scheduling needs.

Other tools, such as OneCal, YouCanBookMe, and Calendly, offer a 14-day trial, giving users more time to test the features and make an informed decision.

6 Best Koalendar Alternatives to Consider

If you think that Koalendar is not the right booking app for your business's needs, then you can check the following best Koalendar alternatives:

1. OneCal

OneCal is an affordable calendar app that syncs Google and Outlook Calendars, providing a unified platform for your tasks. Once you sync your calendars, you can decide how your events will appear, so you’ll always have maximum privacy. 

Main Scheduling Features

Customized individual and team booking links. You can customize questions and gather specific information from bookers before they schedule a meeting. You can collect details like text, phone numbers, dropdown selections, and more.

Customized social media previews. ​​If you want to share your booking page link with branding set up, the cover image will also show when you share it on social media.

Time zone detection. No need to worry about where you are traveling or which time zone you are working from. OneCal automatically detects the time zone, avoiding scheduling mix-ups.

Connect multiple calendars. The scheduling links provided by OneCal have multi-calendar support, so you don’t have to worry about getting double booked. 

Email notifications. You get notified whenever someone requests to schedule a meeting with you, reschedule, cancel the meeting, and more.

Flexible synchronization options. You can select from one-way or multi-way synchronization across two or more calendars to suit your needs.

Team collaboration and roles. OneCal supports team collaboration, allowing you to invite, organize, and manage your team. Your team members can use features like Calendar Sync and Collective Booking links, making teamwork seamless.

OneCal Pros

Easy scheduling and rescheduling. OneCal allows schedulers and hosts to reschedule, request changes, or cancel bookings anytime. This flexibility makes collaboration easier, giving both parties control over meetings.

Plans for everyone. OneCal offers a variety of plans to suit different needs. The starter plan is a great fit for freelancers, while larger teams can opt for the essential or premium plans to access more calendars and features.

Responsive customer support. It provides reliable customer support, ensuring users get the help they need quickly. The support team is dedicated to making sure users have a positive experience.

Regular feature updates. OneCal releases monthly updates and regularly adds new features. For example, the recent Zoom integration allows users to start video meetings instantly when a lead submits a form. You can stay informed by subscribing to our newsletter.

OneCal Cons

No free plan. Instead, you can sign up for our 14-day trial (no credit card required). The paid plan starts at $5/user/month and includes features like unlimited calendar syncs, one-on-one booking links, and collective booking links.

OneCal Pricing

• Starter Plan: $5/user/month and includes access to up to 2 calendars for each team member.

• Essential Plan: This plan costs $10 per user/month and allows up to 5 calendars per user.

• Premium Plan: $30/user/month, team members can manage up to 50 calendars each, ideal for extensive scheduling needs.

• Enterprise Plan: Contact for pricing.

OneCal also offers a custom Per-User plan. You can invite team members to your plan, and you will be charged according to your selected plan for each additional user. Starting from $5/user/month.

Here’s what's included in the per-user plan starting from $5/user/month.

• ​​Collective Scheduling

• Pay for your team members

• Intuitive team management

• Self-sign up

2. Calendly

With Calendly, you can sync multiple Outlook and Google Calendars, set your meeting preferences, and decide if it’s a one-on-one or group meeting. See more features of the app below:

Scheduling Features

One-on-one meetings. You can easily share your availability with others by creating a booking link in Calendly.

Custom reminders. Calendly allows you to send automatic reminders to participants to ensure they remember scheduled meetings.

Round-Robin scheduling. When organizing group meetings, Calendly provides Round-Robin scheduling links, assigning the meeting host based on availability or priority.

Minimum notice setting. With Calendly, you can prevent last-minute bookings by specifying how much advance notice you require.

Routing. Calendly's routing feature directs users to the appropriate calendar based on their responses to simple questions, streamlining the scheduling process.

Cons

Limited free plan. Calendly's free plan has significant limitations, offering only one scheduling link and one calendar connection. You need to upgrade to a paid plan to access features like multiple calendar connections and additional scheduling link options.

Pricing

Calendly offers four plans suitable to everyone, including a forever-free plan. 

• Free Plan

• Standard: $10/seat/month

• Teams: $16/seat/month

• Enterprise: Contact for pricing

3. Doodle

Doodle offers a complete scheduling solution with features like Booking Page, Group Polls, and 1:1 meetings. It addresses the needs of professionals, making it easy to schedule and manage appointments.

Scheduling Features

Individual scheduling. Doodle allows you to create 1:1 scheduling links where you’re the host and others book time with you.

Easy invitations and reminders. Doodle simplifies meeting scheduling by allowing you to send invitations easily. It also sends reminders to ensure everyone stays on track.

Integrations. It integrates with popular apps and tools like Google Calendar, Zoom, Microsoft Teams, Google Meet, and Zapier, making scheduling seamless and hassle-free.

Doodle polls. You can create polls to find the best meeting time for everyone. Participants vote on the options you provide, helping you quickly choose a time that works for most people.

Cons

No branding or customization. Doodle does not allow you to customize booking pages or links. Unlike OneCal, you can't add your branding, which is important when sharing your availability with colleagues and clients.

Ads on the free version. The free version of Doodle includes ads, which are inconvenient for scheduling apps and can be distracting for users.

Pricing

• Pro: $14.95 per user per month

• Team: $19.95 per user per month

• Enterprise: Contact for pricing

4. Chili Piper

Chili Piper is a scheduling software designed to optimize inbound lead flow with features like round-robin scheduling and real-time lead routing. It offers customizable meeting preferences, making it a great choice for both marketing and operations teams.

Scheduling Features

One-click meeting scheduling. Chili Piper’s Instant Booker makes scheduling easy with one-click booking through email, automated invites and reminders, and real-time updates in CRMs.

Book from website forms. The Form Concierge feature lets you qualify, route, and book 

meetings directly from your website forms. It allows one-click booking from email campaigns and creates routing rules based on your team structure.

Automated reminders and rescheduling. The platform sends automated reminder emails before meetings and allows guests to reschedule easily, increasing show rates and reducing manual follow-ups.

Integrations. Chili Piperseamlessly integrates with various tools for sales and marketing like Salesforce, Slack, Zapier, and more.

Cons

No free plan. Chili Piper does not offer a free plan, which might be a drawback for small businesses or individuals looking to test the platform without a financial commitment.

Complex routing workflows. Setting up routing workflows in Chili Piper can sometimes be complicated. This complexity makes it harder to visualize and manage your lead routing strategy effectively.

Pricing

• Instant Booker: $15/user/month (billed annually) and $22.5/user/month

• Handoff: $25/seat/month (billed annually) and $37.5/seat/month

• Form Concierge: $30/seat/month (billed annually) and $45/seat/month

• Distro: $30/seat/month (billed annually) and $45/seat/month

5. Acuity Scheduling

Acuity Scheduling is a powerful tool for setting up meetings that are useful for businesses in different ways, such as better managing appointments, satisfying clients more, and using time more efficiently. 

Scheduling Features

Recurring meetings. Everyone can schedule more than one appointment during booking. With this account-wide setting, your clients can schedule repeating appointments or pick several appointment slots individually.

Automated notifications. You can rely on Acuity Scheduling for automated emails and reminders sent to participants, reducing the likelihood of no-shows.

Time zone management. This feature helps avoid meeting conflicts and confusion by detecting the user's time zone and adjusting accordingly.

Payment integration. Acuity Scheduling integrates with Stripe and PayPal, allowing clients to conveniently pay for services upon booking.

Cons

No free plan. Unlike other tools in this list, Acuity Scheduling does not offer a free plan. However, you can test the tool with its 7-day free trial, unlike other tools in the list that offer more extensive plans to test the tool. 

Not affordable for teams of all sizes. Acuity Scheduling doesn't offer many plans and has a starting price of $20 per month, which can be too pricey for freelancers or small teams. However, you can find other calendar tools with similar features for free or for just $5/month with OneCal.

Pricing

• Emerging Plan: $20/month

• Growing Plan: $34/month

• Powerhouse Plan: $61/month

6. YouCanBookMe

YouCanBookMe lets you customize your booking page and adjust its language based on where you are, which is great for people and small teams who book clients and work across different places and time zones.

Scheduling Features

Booking for individuals or teams. YouCanBookMe allows you to set up appointments just for yourself or include other team members. This feature is important for coordinating schedules within a team and ensuring everyone is on the same page.

Personalized branding. It allows you to add your own touch to your booking page by uploading a picture, choosing your brand colors, and adding your logo. You can even add a password and footer. 

External booking and workflow. YouCanBookMe offers features like filling out forms ahead of time, customizable confirmation messages, email and text reminders, and notifications if someone misses their appointment.

Language options. YouCanBookMe allows you to set up your booking pages in multiple languages to make your booking process accessible to a global audience.

Cons

It can get expensive compared to other competitors. YouCanBookMe charges $12 per calendar per month. If you have two or more calendars, this would mean that you’d have to pay $24/month and so on. 

Pricing

YouCanBookMe offers only two plans, including a forever-free plan.

• Free Plan

• $12/calendar/month

Next Steps on Choosing the Best Koalendar Alternative

Now that you've read the blog and learned about Koalendar's competitors, their features, pros and cons, and pricing, it's time to take action. Here are your next steps:

• Identify your needs. Consider what features are most important for your scheduling needs. Do you need advanced integrations, user-friendly interfaces, or specific functionalities?

• Consider pricing. Assess the pricing plans in relation to the value each tool offers. Choose a tool that fits your budget without compromising on essential features.

• Test, test, test. Most of these tools offer free trials. Take advantage to test their features and see which one fits best with your workflow.

Use OneCal and Manage All Your Calendars In One Place

If you want to skip the comparisons and choose the best option with top features and affordable plans, go with OneCal. 

We offer a 14-day free trial with no credit card needed. Sign up today and see how OneCal can improve your scheduling experience.