5 Best Zoom Scheduler Alternatives for Professionals and Businesses

Zoom Scheduler is an ideal tool for those who primarily use Zoom and prefer a single calendar system, offering a straightforward and cost-effective solution. Starting at $5.99 per month, it's perfect for anyone who needs a basic tool for appointment scheduling and interviews.

However, Zoom Scheduler might not be enough if you need advanced scheduling, customization, or more third-party app integrations.

In that case, using a calendar scheduling app would be a better choice. These apps offer more flexibility and features to meet your needs. Let’s discuss them below.

Limitations of Zoom Scheduler: Why You Might Need an Alternative

Sometimes, just because a tool is popular doesn't mean it's right for you. Every business is unique and has different needs, making the choice of choosing a scheduling platform harder than it seems.

It's important to find a tool that fits your budget, offers the features you need, and makes your daily work easier, saving you time and effort.

One major limitation is its basic feature set when purchased alone for $5.99 per month. This plan offers sync with calendars like Outlook, Google, and Apple, as well as integration with Salesforce.

However, it lacks advanced team collaboration features, which are only available if you upgrade to the Zoom Workplace Pro plan, starting at $13.32 per user per month.

Another issue with Zoom Scheduler is its complex pricing and plan structure. The app is bundled into various Zoom plans, and understanding what features come with each can be confusing.

While the scheduler is available with the business Zoom plan, accessing more advanced features often means bundling with other plans, leading to higher costs than the basic $5.99 monthly fee.

Last, Zoom Scheduler's limited integrations can be a drawback for users needing a more all-in-one tool. It only integrates with Salesforce, which is useful for sales teams but may not cover other essential tools like email marketing platforms or payments like Stripe or PayPal.

5 Best Zoom Scheduler Alternatives

1. OneCal

OneCal is a powerful and intuitive calendar app that syncs with multiple Outlook, Google, and iCloud/Apple calendars.

OneCal is used by thousands of users (read here what they say about OneCal), such as students managing their classes, freelancers dealing with multiple work calendars, managers and consultants working with small and bigger teams, and enterprises with a custom plan to OneCal.

Of course, OneCal integrates with Zoom, which allows you to schedule and join Zoom meetings directly from your calendar. OneCal will automatically create the Zoom conference URL on each booking and communicate that meeting with all participants.

In other words, OneCal is designed to simplify the process of organizing meetings, events, and appointments in real-time, making it an excellent tool for personal and professional use.

Try its 14-day free trial, and you can explore all its features without any financial commitment.

Important Details

Free Trial: 14 days (no credit card required)

Cost: Starting from $5/month. See full pricing here.

Integrations: Zoom integration and syncs with Google, Outlook, and Apple/iCloud calendars.

Best Features

Booking Links. This feature enables you to create multiple booking links, each tailored to specific purposes, such as meeting types or different time slots. For example, a freelancer can create separate links for client consultations, team meetings, or personal appointments, ensuring each booking fits into their schedule. Zoom Scheduler offers similar functionality; however, it lacks the customization options that OneCal provides.

One-on-One Booking Links. It is ideal for scenarios like interviews or recruiting, where a single interviewer needs to schedule time with a candidate. It simplifies the process by providing a specific link for each type of meeting, ensuring appointments are tailored to the interviewer’s schedule. Zoom Scheduler also allows sharing scheduling links but typically provides a single, universal link for all appointments.

Group Meetings. This feature is useful for team meetings where several people need to coordinate their availability. The shared link helps find a common time slot, simplifying the scheduling process.

Intuitive Calendar View. It allows you to merge all your calendars, such as Outlook, Google, and iCloud calendars, into a single view, making it easy to create, schedule, and manage all your meetings. This means you can see all your meetings in one place and join them quickly, whether you are on a smartphone, tablet, or desktop.

Personalized Social Media Previews. OneCal improves your booking links with personalized social media previews. Zoom also has a Booking page branding where you can customize colors and logos, but OneCal goes beyond to align with your brand’s voice. You can add a cover image to your branding settings, which will be displayed when you share booking links or pages.

Custom Questions. This feature allows you to collect important information beforehand. Users can choose from multiple-choice, short-answer, or long-form questions. While Zoom Scheduler also offers custom questions, OneCal provides more diverse question types and formatting options, making it a more flexible choice for gathering detailed information before meetings or interviews.

Team Collaboration and Roles. OneCal is a great fit for team collaboration as you can easily invite, organize, and manage your team. You can assign roles and responsibilities to your team members, and they can use Calendar Sync and Collective Booking links for better coordination. They will also receive reminders if they don’t accept the invite in a couple of days. You can use this advanced feature in Zoom Scheduler if you bundle it with the Zoom Workplace Pro plan.

Calendar Time Blocking. OneCal’s time-blocking feature automatically blocks time across all your calendars. This prevents scheduling conflicts and ensures your privacy by allowing you to hide or show meeting details as needed. Users have had issues finding time to block in the Zoom scheduler, which makes this particular feature inconvenient.

Main Limitations

Integrations. OneCal currently syncs with calendar platforms like Outlook, Google, and iCloud and integrates well with video conferencing tools like Zoom. We are continually working on adding more integrations and updating our features. Stay tuned for our monthly updates to see what's new!

2. Calendly

With Calendly, you can sync various calendars, choose your appointment preferences, and decide if it's just you or a group meeting. It also helps you figure out who's leading the meetings and manages online ones using Zoom or Microsoft Teams.